Business Buddy

The items section serves as the central library for everything your business tracks including ingredients, beverages, supplies, and menu components. Managers can view, edit, and organize items while maintaining accurate cost data, categories, and operational details used throughout Business Buddy.

Create new inventory items such as ingredients, beverages, prepared dishes, or supplies. Each item can include pricing data, units, shelf life settings, images, and operational details used throughout Business Buddy.

Labels allow businesses to organize items into logical groups such as liquor types, food categories, storage locations, or preparation types. Proper labeling improves filtering, reporting, and overall system organization.

Define the measurement units used throughout the system such as ounces, bottles, cases, or portions. Dish types can also be configured to help categorize menu items and recipes correctly.

Analyze item pricing across different categories to ensure margins remain healthy. Managers can quickly review cost trends, identify pricing inconsistencies, and make adjustments when supplier costs change.

Define how long items remain usable after opening or preparation. Shelf life settings help kitchens manage food safety, reduce waste, and ensure staff follow proper handling guidelines for perishable ingredients.

Shared items are globally available products that can be reused across multiple companies or locations. This feature helps maintain consistency and reduces research work when commonly used products are shared.

Create wine pairing recommendations that connect specific wines with menu items. Pairings help servers make better recommendations to guests and enhance the overall dining experience.

View items that have been deleted within the recovery period. From here, you can restore items back to active use or permanently delete them once you are sure they are no longer needed.

The Ratings Overview allows managers to review feedback and scores submitted for items within the system. This feature helps businesses evaluate products, and make informed decisions about menu items, recipes, or supplies based on real feedback.

Blind Ratings allow teams to evaluate items without knowing what they are tasting or reviewing. By hiding identifying information, businesses can gather honest and unbiased feedback when testing recipes, beverages, or new menu items. This helps ensure decisions are based on quality and preference rather than brand familiarity.

The Blind Rating Items section allows managers to organize which products will be included in blind rating sessions. Items can be prepared and assigned anonymously so participants can focus solely on taste, quality, or presentation during evaluations.

Manage the employees or participants who will take part in blind rating sessions. Administrators can assign users to evaluations, track participation, and review feedback submitted during tastings or product comparisons.

Upload new images into the Business Buddy image library using preset options for item images, logos, favicons, certificates, invoices, web graphics, and full screen graphics. Business Buddy helps crop and save images in the correct size and format so they can be reused across menus, websites, digital signage, invoices, and promotional tools.

Manage the images stored in your Business Buddy system from one searchable library. Quickly find images by title or category, update image details, replace outdated photos, remove unused images, and keep visual content organized for menus, websites, digital signage, invoices, and promotions.

Assign a custom placeholder image that will appear whenever an item does not yet have its own photo. This allows businesses to display branded �Coming Soon� or category-specific images instead of the default Business Buddy placeholder. Using custom placeholders keeps menus, signage, and websites visually consistent while items are still being prepared or photographed.

Upload short videos into your Business Buddy video library. Buddy can trim, crop, remove audio, resize, and optimize videos so they load quickly for digital signage, websites, and promotional displays.

Browse the Business Buddy video library with searchable thumbnail cards. Quickly find uploaded videos, review details, update thumbnails, and edit video information for use across signage, websites, and other visual tools.

Create a new menu using one of the available menu templates. Templates provide a structured layout so restaurants and bars can quickly organize food, drinks, and specials into clear sections. This allows businesses to build menus faster while maintaining a consistent format across their system.

The Menu Manager allows businesses to edit and maintain all of their menus in one place. Add items, adjust categories, update descriptions, and organize how menus appear across the system. These menus can also connect to other Business Buddy tools such as digital signage and website displays to keep information consistent across platforms.

Build a simple, mobile-friendly digital menu that guests can access by scanning a QR code. No full website required. Customize sections, categories, colors, and layout to match your brand. Perfect for bars, restaurants, and quick service environments.

The Order Calendar provides a clear overview of upcoming orders and scheduled deliveries from your distributors. Managers can quickly see what orders are expected on each day, helping kitchens and bars plan inventory and preparation around delivery schedules.

Create distributor orders directly inside Business Buddy. Select items, adjust quantities, and submit purchase orders while keeping everything organized within your inventory system. This helps streamline ordering and reduces the need to manage separate ordering tools or spreadsheets.

The Active Invoices section shows invoices that are currently pending review or reconciliation. Managers can verify order accuracy, confirm deliveries, and ensure that distributor invoices match the products that were ordered and received.

Access a complete history of reconciled invoices and past distributor orders. This archive provides a reliable record of purchasing activity, allowing businesses to review historical costs (through scans or images of the invoice), track supplier changes, and analyze purchasing trends over time.

Manage the distributors and vendors your business orders from. Store contact information, ordering preferences, and supplier details so placing orders and tracking deliveries becomes faster and more organized.

Connect your business social media accounts such as Facebook and Instagram directly to Business Buddy. Once connected, the system can automatically publish posts, schedule content, and manage updates without requiring staff to manually log in to each platform.

Control how Business Buddy generates automated social media content. Managers can define posting rules, select what information is included in posts, and determine when and where updates are published. This allows businesses to keep their social media pages active while maintaining full control over messaging.

The content calendar provides a clear view of upcoming social media posts generated by Business Buddy. Managers can review scheduled posts, make adjustments, or approve content before it is published (up to five minutes before it posts!), helping ensure that social media stays organized and consistent.

Create custom social media posts directly from Business Buddy. Add your own text, upload images, and schedule posts to be published to connected platforms. This allows businesses to combine automated posting with manual announcements, promotions, or special events.

Company Recipes keeps your business recipes organized in one central place. Staff can quickly find approved drink or food recipes, review ingredients and portions, and follow preparation instructions so recipes stay consistent across shifts.

Public Recipes gives your team access to a shared recipe library without digging through ads, popups, or long stories before finding the actual recipe. Users with the proper permissions can view a public recipe and add it directly to their company recipe list, then customize the item, category, ingredients, portions, and instructions as needed.

Employees can clock in and out directly through Business Buddy to track their work hours. The time clock records shift activity and feeds data into the labor tracking and timecard system, helping managers monitor staffing levels and maintain accurate payroll records.

The calendar provides a shared view of schedules, company events, meetings, training sessions, and operational reminders. Employees can quickly see upcoming shifts and important dates while managers can coordinate scheduling and communication across the team.

The to-do list system helps staff stay organized by displaying assigned tasks and operational checklists. Managers can assign responsibilities while employees can track what needs to be completed during their shift, improving accountability and consistency in daily operations.

Training quizzes allow employees to complete knowledge checks related to menu items, procedures, or company policies. These quizzes help reinforce training materials and ensure staff understand important operational standards. There are also public quizes for certifications

Managers can create, edit, and maintain training quizzes used to educate staff. Questions can be updated as menus change or new procedures are introduced, allowing the training system to evolve with the business.

Employees can manage their personal profile information including contact details, login credentials, and account settings. Keeping profile information up to date helps maintain accurate records and ensures proper access within the Business Buddy system.

The onboarding system provides new companies with a guided checklist to help set up their Business Buddy account correctly from the start. Owners and managers can walk through important configuration steps such as company details, employee setup, menu configuration, and operational settings. This ensures every account begins with a clean and organized foundation so the platform works smoothly from day one.

Define your business operating hours so Business Buddy understands when your restaurant or bar is open. These settings can be used across the platform for public displays, reservations, employee scheduling tools, and other operational features.

The Employees system allows managers to create and manage employee accounts within Business Buddy. Assign roles, control permissions, and organize staff access to different tools in the platform so each team member only sees the features they need to perform their job.

Track and manage the cash registers used in your business. Business Buddy allows staff to count drawers, compare counts against previous totals, and maintain clear accountability during every shift.

Track employee clock-in and clock-out activity through the Timecards system. Managers can review worked hours, monitor labor usage, edit time entries when needed, and maintain accurate payroll records.

The Applications module allows businesses to collect, review, and manage job applicants in one centralized location. Applications submitted through your website or QR hiring links automatically appear in the system where managers can review qualifications, track hiring decisions, and move candidates through the hiring process without losing important details.

Shift Notes lets staff save quick notes during or after a shift. Notes are automatically timestamped and can be reviewed later from a monthly calendar. Notes are read-only after being submitted so they remain an accurate shift record for managers and owners.

The Job Positions section allows administrators to define the roles employees can work under, such as Bartender, Server, Cook, or Manager. Each position can include a default starting pay rate, which is automatically applied when assigning positions to employees but can be customized per individual. These positions are used throughout the POS and time tracking system to ensure accurate job assignment, payroll tracking, and reporting.

Keep track of important employee certifications such as alcohol service permits, food safety training, or other compliance requirements. Business Buddy helps you monitor expiration dates and maintain accurate records so your team stays compliant with local regulations.

Manage customer reservations from one organized dashboard. View upcoming bookings, track availability, and make adjustments quickly so your staff can handle busy shifts without confusion.

Generate internal QR codes that provide quick access to important Business Buddy tools. Staff can scan codes to instantly open pages such as recipes, shelf-life references, login screens, customer suggestion forms, or other business tools. These QR shortcuts help teams move faster during busy shifts by reducing the time spent navigating menus.

The Review Cash Registers permission controls access to register history and drawer review tools. Managers can open previous cash drawer counts, review overages or shortages, compare counts against prior totals, and investigate register activity when a drawer does not balance as expected.

Review shift cashouts and closing reports to ensure financial accuracy at the end of each shift. Managers can quickly verify totals and maintain organized financial records for daily operations.

The Suggestions feature allows customers to submit feedback directly to your business. Managers can review suggestions, track trends, and respond appropriately so your team can continuously improve service and guest experience.

The Company Admin setting allows you to choose which employee account serves as the main administrator for the business. The admin typically has the highest level of permissions and is responsible for managing company settings, employee access, and overall configuration within Business Buddy. Changing this setting transfers administrative control to another authorized employee.

The Company Information panel is the control center for your Business Buddy system. In addition to managing basic business details and branding, administrators can enable or disable entire sections of the platform and control which tools are visible to employees based on rank or role. This modular design allows each business to customize the system to match its workflow while keeping staff access organized and secure.

Administrators can view active services, extend subscription access, and manage billing-related settings. This area helps ensure your Business Buddy account stays active and aligned with the tools your business uses.

Submit questions, feedback, or suggestions directly to the Business Buddy team. This feature allows users to request help, clarify how tools work, or suggest improvements to the platform. It helps ensure businesses can get answers quickly while also helping Business Buddy continue improving based on real user feedback.

Access a growing knowledge base of previously asked questions and answers. This section allows users to quickly find solutions, learn how different features work, and benefit from questions asked by other businesses using the platform.

View a list of all locations configured in your Business Buddy account. This section allows managers to monitor multiple bars, kitchens, or storage areas and quickly access inventory and operational settings for each location. It serves as the central hub for managing where inventory counts and operational data are recorded.

Modify location details such as name, inventory settings, operational preferences, and organizational structure. Updating locations ensures inventory counts and operational reports remain accurate as businesses expand, reorganize storage areas, or refine their workflow.

Create additional inventory locations such as new bars, storage rooms, or prep areas. Each location can maintain its own inventory counts and reporting, allowing businesses with multiple areas to track inventory more accurately.

Finalize inventory counts after each location has completed its physical inventory. Finalizing locks the count to prevent accidental changes and records the inventory snapshot for reporting, reconciliation, and historical tracking.

Review completed inventory counts and compare results across different time periods. Managers can identify trends, spot discrepancies, and evaluate how inventory usage changes over time.

Reset inventory data for a location when a count needs to be restarted or cleared. This tool is useful if inventory was entered incorrectly, if a new counting cycle needs to begin, or when preparing the system for a fresh inventory session.

The Digital Signage Screen Manager allows businesses to create and organize all of their digital signage displays in one place. Build landscape or portrait screens for menus, drink specials, event promotions, announcements, karaoke rotations, or advertising displays. Screens can be refreshed remotely and updated instantly through Business Buddy, making it easy to keep content current across multiple TVs and devices. is the visual design studio for Business Buddy Digital Signage. Create modern menu boards and promotional displays using drag-and-drop widgets such as text, images, videos, menu items, pricing, announcements, and specials. Layouts update live as you edit and are designed to match real-world TV aspect ratios for accurate previews before publishing to screens.

Screen Devices allows businesses to manage the physical hardware connected to their digital signage system. Activate and organize TVs, Raspberry Pis, tablets, or other display devices that show Business Buddy signage content. Devices can be linked to specific screens, remotely updated, and monitored to simplify large multi-screen setups throughout bars, restaurants, and entertainment venues.

Choose which digital signage screen is currently active and visible to customers. Businesses can quickly switch between different screen layouts such as food menus, drink specials, or promotional content. This allows managers to update what guests see without needing to manually change displays.

Design and manage the digital screens used in your restaurant or bar. Create layouts for menu boards, rotating specials, announcements, or promotional displays. Digital signage connects with your Business Buddy data so menu updates, pricing changes, and featured items can appear automatically on your screens.

The Website Basics section allows you to configure the foundational settings of your public website. Set your business name, branding elements, and key information that will appear across your site. These settings ensure your online presence reflects your brand and provides customers with accurate information about your business.

Design and customize the header section of your website. Adjust the layout, branding elements, and visual style to match your business identity. The header appears across your entire website, making it an important area for navigation and brand recognition.

Control the navigation menus that appear at the top of your website. Add, remove, or reorganize links so customers can easily find menus, specials, contact pages, or other important information. A clear navigation structure helps visitors quickly locate what they need.

Create and edit the pages that make up your public website. Add new pages, update content, and organize information to keep customers informed about your business. This allows you to maintain a professional online presence without needing external web design tools.

Review messages submitted through contact forms or other website inputs. Business Buddy collects these submissions in one place so managers can quickly review inquiries, respond to customers, and keep track of communication from the website.